Stanford Med · Unit 5B Medicine·Day shift·Mon · 9:42 AM

Task Orchestration Board

Cross-functional · agent-suggested + human-assigned
Switch role
MC
25 tasks · drag-free demo · click "Advance" to move
AI suggested5
Detected by agents · awaiting CM accept
Case MgrMED
Confirm caregiver availability

Carla (daughter, POA) — confirm 24/48h post-DC coverage.

Michael Johnson · Maria Chen, RN
Today
No readiness impact
Case MgrMED
Schedule transportation

NEMT for SNF transfer OR family pickup if home.

Michael Johnson · Maria Chen, RN
After disposition confirmed
Completing lifts operational +8
AI AgentHIGH
Fri→Mon weekend prep tasks

Pre-stage education, meds-to-beds, Sat speech eval slot.

Rosa Mendez · Weekend-Forecaster
Before Fri 3pm
No readiness impact
PharmacyMED
IV → PO antibiotic conversion

ceftriaxone → cefpodoxime.

Raymond Park · Sam Reyes, PharmD
Within 24h
No readiness impact
Case MgrHIGH
Submit Eliquis PA + book neurology 7d

BlueShield MA — neuro slot via Stanford referral desk.

Diane Hsu · Maria Chen, RN
Today
No readiness impact
Assigned8
Owner accepted · not yet started
HospitalistHIGH
Confirm clinical discharge criteria

Diuresis target met, BNP trend, weight stable 24h.

Michael Johnson · Dr. Jordan Park
By 11:00 AM
No readiness impact
PTHIGH
Complete PT mobility assessment

TUG, transfers, stairs. Required for SNF acceptance.

Michael Johnson · Aisha Patel, DPT
Before 2:00 PM
Completing lifts operational +14
Case MgrHIGH
Capture SNF preferences from patient/caregiver

Push portal preference form to Carla.

Michael Johnson · Maria Chen, RN
Today
Completing lifts operational +10
PharmacyHIGH
Start prior authorization (Entresto)

Submit via CoverMyMeds. TAT 24h.

Michael Johnson · Sam Reyes, PharmD
Submit by 10:30 AM
Completing lifts operational +12
NurseMED
Complete discharge education (CHF self-care)

Daily weights, fluid restriction, when to call.

Michael Johnson · Sara Khan, RN
Tonight
No readiness impact
NurseMED
Insulin pen teach-back + glucometer

20-min bedside teach + pen-needle stock.

Anita Gomez · Sara Khan, RN
This shift
No readiness impact
Case MgrMED
Book outpatient nephrology f/u (48h)

Kaiser referral desk; AKI on CKD.

Henry Ford · Maria Chen, RN
By EOD
No readiness impact
OTMED
Order DME walker + home safety eval

OT to assess; walker ETA next day.

Rita Johnson · Liam Park, OT
Today
No readiness impact
In progress4
Active work
PharmacyHIGH
Complete medication reconciliation

Reconcile home meds vs. inpatient. Flag duplicates + interactions.

Michael Johnson · Sam Reyes, PharmD
By 12:00 PM
No readiness impact
PharmacyHIGH
Submit Eliquis PA via CoverMyMeds

Humana MA — avg TAT 18h.

Patricia O'Brien · Sam Reyes, PharmD
By noon
No readiness impact
Social WorkerHIGH
Coordinate Coram home infusion intake

BMT post-induction needs daily infusion 14d.

Evelyn Baker · Tara Liu, MSW
Today
No readiness impact
Social WorkerHIGH
Engage pro bono guardianship clinic

Court hearing in 11d. Need affidavit pack.

Alma Singh · Tara Liu, MSW
This week
No readiness impact
Waiting external response3
Payer · vendor · pharmacy callback
PharmacyMED↗ CVS Mission St
Check medication coverage & pharmacy availability

Verify Entresto formulary tier + pharmacy stock at CVS Mission St.

Michael Johnson · Sam Reyes, PharmD
Awaiting CVS
No readiness impact
Case MgrHIGH↗ BlueShield MA
Schedule MD peer-to-peer (SNF denial)

BlueShield denied. P2P slot needed within 24h.

Linda Kowalski · Maria Chen, RN
BlueShield callback
No readiness impact
AI AgentMED↗ Lincare
Confirm Lincare O₂ delivery window

Originally ETA Wed; backup Apria warmed.

Carlos Rivera · Voice-Agent
Callback queued
No readiness impact
Needs human approval3
AI draft ready for clinician sign-off
AI AgentHIGH
Generate SNF referral packet

FHIR pull + CHF summary + auth template for 3 SNFs.

Michael Johnson · Packet-Drafter Agent
Ready for review
No readiness impact
HospitalistHIGH
Place final DC order (conditional met)

Echo signed 11:31. One-click DC pending.

James Thompson · Dr. Jordan Park
Now
No readiness impact
AI AgentLOW
AI-drafted patient education (CHF + Entresto)

6th-grade reading level. Awaiting RN review.

Michael Johnson · Portal-Translator
Ready for review
No readiness impact
Complete2
Done today · logged to audit
AI AgentMED
Check in-network SNF availability

Query Bayview, Hillcrest, Marin Manor for beds Mon AM. All accept MA HMO.

Michael Johnson · Resource-Matcher Agent
Completed 09:18
No readiness impact
Case MgrMED
Cardiac rehab Phase II referral

Stanford cardiac rehab program.

Frank DelaCruz · Maria Chen, RN
Done 08:50
No readiness impact
⚙How this screen works
Cross-functional task router · 10 roles · 6 columns · 1 audit trail
Inputs
What this screen reads
  • AI-suggested tasks from brain detectors + agent outputs
  • Human-assigned tasks from MD/RN/CM/SW
  • External callbacks (SNF accept, payer decision, vendor ETA) auto-spawn waiting-on-external tasks
Engine
What it computes
  • FSM advance: AI_SUGGESTED → ASSIGNED → IN_PROGRESS → WAITING_EXT → NEEDS_APPROVAL → COMPLETE
  • Each completion may bump operational-readiness pillar deterministically
  • Notifications routed by assignee role to right channel (Voalte / Email / In-app)
Outputs
What it writes / routes
  • State changes echo to Cockpit + Census within 2s
  • External actions (PA submit, SNF referral, NEMT book) fire on column move
  • Every Approve writes Submission row with sentById
Refresh trigger
When it updates
  • Operator clicks Advance / Complete / Approve
  • External callback (CoverMyMeds, Naviguide, ModivCare webhook)
  • Brain detector flags new AI-suggested task
Partners involved:Vocera/Voalte/Halo (push tasks to existing nurse comms)CoverMyMeds (PA submission on column move)Naviguide (SNF referral on column move)Twilio + Vapi (voice agent for vendor confirm)
Demo data · no PHI · mocked Epic + payer endpoints